Article courtesy of Exquisite Weddings Magazine
Hiring a caterer for your wedding? For many couples, this is their first experience contacting a caterer, so many don’t know exactly how catering works. Others are seasoned pros, either from personal or professional exposure. Regardless of your level of experience, though, these tips will benefit all engaged couples.
Here are eight catering tips that every couple should know when hiring a wedding caterer, from dealing with budget restraints to selecting the right company for your special day
1. Beware of the Beautiful Venue
Unique and special locations can be really fun and impressive, but just know exactly what you’re getting into ahead of time. Ask your caterer if the company has worked with your particular venue before. If it has not worked with your venue, the company should request a walk-through of the location before planning out the details of your reception. Your catering professional will need to make sure it can bring in trucks with equipment, carts and other deliveries.
2. Do Not Cut Back On This
People will always remember poor service, so if you need to cut costs because of budget restraints, lower your food budget before you lower your labor costs. This is especially essential to brides and grooms planning their own weddings because they will need to be in constant communication with their vendors. Poor service = disjointed communication, and that is a recipe for a stressful wedding disaster.
3. Save Money with Food Styles
Consider skipping a course, or not having plated meals at all. Incorporate family-style salads instead of individual ones, or provide a grab-and-go dessert to save money on food costs. The grab-and-go desserts could also double as your wedding favor, distributed in personalized bags with the bride and groom’s names and wedding date on each of them.
4. Save Money on Food Costs
Talk with your caterer about using different cuts of meat (i.e. filet or coulotte) and seasonal menu items and ingredients—which often dictates pricing—to determine what fits your budget needs.
5. Look for Proof
Take a look at your prospective caterers’ websites. Do any of them work specifically with weddings? If yes, do each of their showcased weddings appear to be unique and personalized for each individual client couple? They should if you’re considering using them for your own wedding! A good start in narrowing down your list of contending caterers would be to look for real wedding case studies, photos and other wedding-specific information online. Take each prospective caterer through a round of online criteria before making your phone calls. This will save you lots of time.
6. Ask About Personalization
Your caterer should give you plenty of options to completely customize your wedding. From napkins and drink sticks to centerpieces and dessert tables, your reception can—and should—have your name (or initials) all over it.
8. Connect Multiple Vendors
Many vendors will reach out to additional vendors on the same event, but for some, this proves difficult. Consider having a meeting with every vendor involved in your wedding day so that each can solidify a timeline, including delivery times, setup, loading and unloading times and dock preferences. If you voice this vendor concern to your caterer, most will take care of organizing this timeline for you since caterers are often the Chief Problem Solvers for weddings.
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